Guidance on reviewing, publishing, and archiving AI-generated content to maintain an organized workspace.

Welcome to the DeployIt Help Center! This guide will walk you through the process of publishing and archiving content in your workspace. You will learn how to review, publish, and archive documents generated by your agents, ensuring that your content stays organized, up to date, and relevant.

Introduction

DeployIt enables you to generate high-quality content using AI agents. However, the real value of your workspace comes from how you manage that content – specifically, by publishing or archiving documents as needed.

This article will guide you step by step through the actions you can perform on generated documents: from reviewing drafts, publishing finalized versions, to archiving old or irrelevant content.

Step 1: Accessing Generated Documents

1. Open Your Project Workspace
   Go to your project’s page via the dashboard or the main navigation menu.
2. Navigate to the Output (Documents) Tab
   Click on the "Output" or "Generated Documents" tab. Here, you will see a list of all AI-generated documents for your project, sorted by date, agent, or status.

Step 2: Reviewing Content Before Publishing

1. Locate Your Draft Document
   All freshly generated content appears as a draft. Look for documents marked as "Ready for Review" or with a "Draft" status.
2. Open the Document for Review
   Click the "Review" button next to your chosen document. This will open a detailed editor view, where you can:
   • Read the generated content.
   • Edit the document title or body for accuracy or tone.
   • Use rich text formatting tools (bold, italics, lists, code blocks, etc.).
3. Make Necessary Changes
   Apply your edits directly in the editor. Changes are saved automatically as you work.
4. Finalize Your Review
   Once satisfied, click the "Save & Finalize Review" button. This will update the document’s status and prepare it for publishing.

Step 3: Publishing Content

1. Set the Document as Published
   After review and edits, use the "Publish" or "Finalize Review" button to mark the document as published. Only published documents are considered final and visible to your team or integrated workflows (external APIs, Notion sync, etc.).
2. Optional: Sync With Third-Party Tools
   If your workspace is connected to tools like Notion, you can click the "Sync with Notion" button to export the finalized document.

Step 4: Archiving Content

1. Locate the Published Document
   Find the document you wish to archive in the documents table.
2. Open Document Actions
   Click on the "Actions" menu (often represented by three dots or a "Review/See" button) next to your chosen document.
3. Archive the Document
   Select "Archive" from the available actions. The document will be moved out of active listings and placed in your Archived Documents, keeping your workspace clean and focused on active items.
4. Access Archived Content
   Archived documents remain accessible for reference or restoration, but they are no longer part of your active workflow.

Best Practices

• Review Each Draft Before Publishing: Always review and edit content for accuracy prior to publication.
• Use Descriptive Titles: Clear titles make content easy to find and understand later.
• Archive Outdated Content: Regularly archive documents that are no longer relevant to keep your workspace organized.
• Sync With Third-Party Tools Thoughtfully: Only publish or sync documents that are finalized.

Conclusion

Managing content generation doesn’t end with creation — publishing and archiving are essential to keeping your workspace professional, organized, and secure. By following these steps, you’ll ensure only the best content is shared with your team or audience.

If you need further assistance, consult our support resources or contact our help desk.